People who apply to work at IPEM
How we collect your data
We collect data about you from the application form and any supporting documents that you send to us in response to an advert.
Purposes of the processing
Personal information (images/photographs) which you supply will be used
• To select the best candidate
• Offer the best candidate the job advertised
• To feedback to unsuccessful candidates
Legal basis for processing
We process your information under the legitimate interest basis for processing.
The applicant expects the application form to be processed so that they can provide the selection panel the information on which to appoint the best person for the job.
Data retention period
We will only keep your Equality Opportunities Monitoring information until we have updated the anonymised Equal Opportunities monitoring spreadsheet and no longer than 7 days.
If you are unsuccessful we will keep application form for 6 months to allow feedback and recruitment of other similar posts that become vacant.
If you are successful we will keep your application form until termination of your contract + 6 years
Categories of personal data
We will keep the following categories of personal data:
• Home Address
• Email Address
• Education and Qualifications
• Professional Registrations or Membership
• Employment History and main duties
• Personal Statement
• Equal Opportunities Monitoring Form
Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.
With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT and IT support Service Providers to ensure that you get the best possible service.