Former & Current IPEM Clinical Technologist Training Scheme Trainees
How we collect your data
We collect data about you in a variety of ways, starting at the point of application where we will collect the data from you directly. You have the opportunity to add to this base data, either using our website portal or contacting the office. We also update this data through your subsequent contact with us, including but not limited to the annual renewal process.
Purposes of the processing
Personal information which you supply will be used to:
• To administer your application for training.
• To administer your training
• To send you updates regarding your training
• To publicly congratulate you on passing the scheme (Your name only)
• To publicly promote the Technologist Training Scheme (Your name only)
Legal basis for processing
We process your personal data, with the exception of financial information under the legitimate interest basis for processing.
Financial information is processed under the legal basis for processing.
Legitimate Interest
Trainees expect this processing to take place so that they can be trained.
Data retention period
We will keep hard or scanned copies of your application and training records in perpetuity.
In addition we will keep a basic record of your personal details, training and financial history on our CRM database in perpetuity.
We will also keep a record of your financial history on our finance system for 6 years in accordance with our legal obligations.
Categories of personal data
The categories of personal data that we process are:
Personal Details
• Name
• Home Address
• Work Address
• Home Email Address
• Work Email Address
• Home Telephone Number
• Work Telephone Number
• Mobile Telephone No
• Employer
• Employer address
• Date of Birth
• Gender
• Professional Information (optional)
• Interest Information (optional)
Training Information
• Training history.
• Training application form & supporting documents
• Training Invoices and Payment
• Training portfolio
Sharing and disclosure of personal information
We will also ask you for some special category personal data when you apply such as your ethnic origin, details of any disabilities, your religion or belief , your sexual orientation and gender identity as well as data which will give us information on social mobility and caring responsibilities.
It is not mandatory that you provide this data and you can choose what personal data you want to share. The legal basis for this collection is your consent and we will use this data for diversity and inclusion monitoring and analysis.
Data Security
Only very few designated named people in the national office will have access to the special category data and they have signed data confidentiality agreements. We will only share completely anonymised reports with other groups (for example workforce reports) and at no point will an individual answer be recognisable.
Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.
With IPEM Training Scheme Registrars (IPEM Volunteers)
We share your name, work address, work email address, work telephone number, mobile telephone number, employer, employer address, training centre, subject and training supervisor so they can assess your application to join the training scheme.
With IPEM Training Scheme Moderators (IPEM Volunteers)
We share your name, work address, work email address, work telephone number, mobile telephone number, employer, employer address, training centre, subject and training supervisor so they can act as in their role as your external moderator and your supporting moderator.
With IPEM Training Scheme Examiners (IPEM Volunteers)
We share your name, work address, work email address, work telephone number, mobile telephone number, employer, employer address, training centre, subject and training supervisor so they can act as an examiner in respect of your viva.
With our Marketing and Bulk Email Provider
We share your name and preferred email address with our e-mail marketing provider, so that we can send you training scheme updates.
With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT and IT support Service Providers to ensure that you get the best possible service.