Former & Current IPEM Clinical Scientist Part 2 Trainees

How we collect your data
We collected your data in a variety of ways, starting at the point of application where we collect the data from you directly. You have the opportunity to add to this base data, either using our website portal or contacting the office. We also update this data through your subsequent contact with us, including but not limited to the annual renewal process.

Purposes of the processing
Personal information which you supply will be used to:
• To administer your application for training.
• To administer your training
• To send you updates regarding your training
• To keep evidence of competence

Legal basis for processing
We process your personal data, under the legitimate interest basis for processing.

Legitimate Interest
Trainees expect this processing to take place so that they can have a permanent record of their training

Data retention period
We will keep hard or scanned copies of your application and training records in perpetuity.
In addition we will keep a basic record of your personal details, training and financial history on our CRM database.
We will also keep a record of your financial history on our finance system for 6 years in accordance with our legal obligations.

Categories of personal data
The categories of personal data that we process are:
Personal Details
• Name
• Home Address
• Work Address
• Home Email Address
• Work Email Address
• Home Telephone Number
• Work Telephone Number
• Mobile Telephone No
• Employer
• Employer address
• Date of Birth
• Gender
• Head of Department name and address
• Part II Supervisor name and address
• Professional Information (optional)
• Interest Information (optional)

Training Information
• Training history
• Training application form & supporting documents
• Examiners Reports

Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.

With our Marketing and Bulk Email Provider
We share your name and preferred email address with our e-mail marketing provider, so that we can send you training scheme updates.

With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT and IT support Service Providers to ensure that you get the best possible service.

With IPEM Training Scheme Registrars (IPEM Volunteers)
We share your name, home address, work address home email address, work email address, home telephone number, work telephone number, mobile telephone number, gender, date of birth, employer, employer address, training centre, subject and training supervisor, training supervisor’s address, head of department and head of departments address, so they can assess your application to join the training scheme.

With IPEM Training Scheme Moderators (IPEM Volunteers)
We share your name, home address, work address, home email address, work email address, home telephone number, work telephone number, mobile telephone number, gender, date of birth, employer, employer address, training centre, subject and training supervisor, training supervisor’s address, head of department and head of departments address, so they can act as in their role as your external moderator and your supporting moderator.

With IPEM Training Scheme Examiners (IPEM Volunteers)
We share your name, work address, work email address, work telephone number, mobile telephone number, employer, employer address, training centre, subject and training supervisor so they can act as an examiner in respect of your viva.