CONDITIONS OF BOOKING:

 Registrations

All delegates must register through the IPEM website and provide accurate booking, invoicing and any dietary or accessibility information required. Payment can be made by card at the time of booking or by invoice.

Payment terms

Payment must be made by card at the time of booking or by invoice. Where payment by invoice is selected, a purchase order should be provided within one week of booking. IPEM reserves the right to request an alternative method of payment where payment or a purchase order has not been received before the event.

 By selecting to pay by invoice you are agreeing to send a purchase order to:

Finance department, IPEM, 230 Tadcaster Road, York, YO24 1ES

email: finance@ipem.ac.uk 

Confirmation and Receipts

Once you have completed the online booking you will automatically receive a confirmation notification and a separate invoice email.

If you have paid by credit card online then this invoice will show as paid and acts as your receipt. If you have chosen to pay by invoice then please pass this onto your finance department for payment.

A separate email will be sent to delegates (if separate from the booker) with final details of the event.

Cancellation Policy

After that time, cancellation will be charged as follows;

We understand that sometimes there are emergencies or exceptional circumstances, therefore delegate substitutions can be made at any time at no additional charge IPEM reserves the right to cancel or reschedule a conference where necessary . Any registration fees paid will be refunded but IPEM cannot reimburse any other expenses incurred.

Online Events

For online events (those which are paid for events held via an online platform) all the above terms apply. In addition IPEM is unable to take responsibility for individuals being unable to access the event whether via connectivity issues at their end or due to attendance links not arriving or being sent to spam. Refunds will not be issued if an individual is unable to join for reasons outside of IPEM control.

Attendance links will be sent out the day before an event at the latest and are for the booked individual only and must not be shared with others.

Data Protection

Please note that we will store your details electronically for conference administration purposes. By booking a place at this conference you confirm your agreement to be contacted via email with details of the event and to be sent an online evaluation after the event. The delegate list will be shared with sponsors for that event only. Please notify IPEM on conferences@ipem.ac.uk if you do not wish for these to be shared.

Programme

Programme details are correct at time of going to press. It may be necessary for reasons beyond the control of the IPEM to alter the content and timing of the programme or occasionally the identity of the speakers. We therefore reserve the right to make changes where necessary.

Abstracts, Presentations & Posters

If you have submitted an abstract or are presenting at the conference, then your abstracts, presentation and/or poster will be available to delegates post the event. If you would like this not to be included or would like to provide a redacted version, please let IPEM know on conferences@ipem.ac.uk.

Photography and filming

IPEM reserves the right to take photographs and/or film at all IPEM events. These films or photos may be used in post-event publicity and on future marketing materials. By completing and submitting the booking form, the delegate consents to the official photographer taking such images, which may feature the delegates or presenters. If you would not like to be recorded/in a photo, please let IPEM know at the registration desk for in-person events and ensure your camera is switched off for online events.