Science Council Applications

How we collect your data
We collect data about you in a variety of ways, starting at the point of application where we will collect the data from you directly. You have the opportunity to add to this base data, either using our website portal or contacting the office. We also update this data through your subsequent contact with us.

Purposes of the processing
• To administer your application for a Science Council registration

Legal basis for processing
We process personal information under the legitimate interest basis for processing.

The Legitimate Interest
Applicants expect this processing to take place so that they can attain and keep the registered status.

Data retention period
We will keep hard or scanned copies of your Science Council application form, while you apply for Science Council Registration +2 years and if you are successful while you are a Science Council Registrant +2 years, however, if your application was part of your IPEM membership application, we will keep this while you remain a member of IPEM plus 2 years.

Categories of personal data (In addition to IPEM Membership Details)
• Registration application forms & supporting documents.

Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.

With the Science Council
We also share a sample of applications and supporting documents with the Science Council as part of our Licence Review, so that the Science Council can be assured that the registration standards are being met.

With Science Council Registration Assessors (IPEM Volunteers)
We share your application and supporting documents for your application with the Science Council Registration Assessor(s) so that they can check that you meet the criteria for registration.

With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT providers and IT support Service Providers to ensure that you get the best possible service.