IPEM Journal Subscribers
How we collect your data
We collect data about you in a variety of ways, starting at the point of application where we will collect the data from you directly. You have the opportunity to add to this base data, either using our website portal or contacting the office. We also update this data through your subsequent contact with us, including but not limited to the annual renewal process.
Purposes of the processing
Personal information which you supply will be used to:
• To administer your application for a journal subscription.
• To administer the annual renewal of your subscription
• To send you updates regarding your journal subscription
• To send you/provide access to the journal
legal Basis for processing
We process your personal data, with the exception of financial information under the legitimate interest basis for processing. Financial information is processed under the legal basis for processing.
Subscribers expect this processing to take place so that they can receive the journals.
Data Retention period
We will keep hard or scanned copies of your application form, while you remain a journal subscriber. If your application was part of your IPEM membership application, we will keep this while you remain a member of IPEM plus 2 years.
In addition we will keep a record of your personal details, registration and financial history on our CRM database while you remain a journal subscriber; or if you have any other relationship with IPEM (e.g. member) until we have no longer a legal basis for processing this data.
We will also keep a record of your financial history on our finance system for 6 years in accordance with our legal obligations.
Categories of Personal Data (In addition to IPEM Membership Data)
The categories of personal data that we process are:
• Subscription History.
• Subscription Application form
• Subscription Invoices and Payments information.
Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.
With our Journal Publishers
We share limited personal data with our journal publishers so that they can provide you access to our journals.
With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT and IT support Service Providers to ensure that you get the best possible service.