Honorary Fellowship Nominees
How we collect your data
We collect data about you in a variety of ways, starting at the point of receiving a nomination where we will collect the data from the nomination form and supporting documents. Purposes of the processing
Personal information which is supplied to us will be used
• To administer your nomination for Honorary Fellowship
Purposes of the processing
Personal information which is supplied on the nomination form supply will be used to enable us to consider your nomination for Honorary Fellowship.
Legal basis for processing
We process your personal data under the legitimate interest basis for processing.
Legitimate Interest
Nominees expect this processing to take place so that they can be considered for Honorary Fellowship.
Data retention period
We will keep hard or scanned copies of your nomination form while you are being considered for Honorary Fellowship.
In addition we will keep a record of your basic personal details (Name, email address and the fact that you are a Honorary Fellow), on our CRM database while you remain an IPEM Honorary Fellow; or if you have any other relationship with IPEM (e.g. customer) until we have no longer a legal basis for processing this data.
Categories of personal data
We will keep the following categories of personal data:
Personal Details
• Name
• Post Nominals
• Address
• Email Address
• Telephone Number
• Gender
• Professional Information
• Interest Information
Sharing and disclosure of personal information
We will also ask you for some special category personal data when you are nominated as an Honary Fellow such as your ethnic origin, details of any disabilities, your religion or belief , your sexual orientation and gender identity as well as data which will give us information on social mobility and caring responsibilities.
It is not mandatory that you provide this data and you can choose what personal data you want to share. The legal basis for this collection is your consent and we will use this data for diversity and inclusion monitoring and analysis.
Data Security
Only very few designated named people in the national office will have access to the special category data and they have signed data confidentiality agreements. We will only share completely anonymised reports with other groups (for example workforce reports) and at no point will an individual answer be recognisable.
Honorary Fellowship Data
• Honorary Fellowship nomination form & supporting documents
Who we share your data with
We share some of your data with other organisations and individuals who process data on IPEM’s behalf (Data Processors). The use of the data we share is strictly limited, by contract, to those purposes.
With IPEM Board of Trustees
We share your information with the Board of Trustees so that they can consider your nomination for Honorary Fellowship.
With our IT Software & IT Support Service Providers
We share your personal data that we hold with our IT providers and IT support Service Providers to ensure that you get the best possible service.